Artist FAQ
BOOTH TYPES, SETUP & LOGISTICS
What types of booths are available?
There are 4 types of spaces available:
What is provided?
We provide you with a pegboard wall to hang your art and the hooks to hang it with. Also included are 2 chairs, wifi, name tags, marketing material, parking, wrapping table, communal storage away from your booth, features on our website & social media. And best of all, the opportunity to showcase your art and network within the art community.
What does this setup look like?
Setup begins April 10 at 8 am – 3 pm. Central display will have already erected your booth space, so you just have to fill it. There will be a welcome package at your booth with hooks, information etc. The map of the layout will be provided in advance so you know where to set up. An organizer will be on hand to answer questions. You must complete the setup 1 hour before the show starts at 4 pm.
What will my spot look like? (scroll to bottom for diagram)
Why is a table + cover not provided?
Many artists already have folding tables and covers from previous events or sales they have attended, some even have their own branded table cloths! In the interest of keeping booth costs as minimal as possible, it is in the artist's best interests to provide their own. The cost of our rental supplier is prohibitive on this item, and it would be more economical for our artists to invest in their own table if they do not already have one. If you have issues providing your own table, you can make a note in your application or reach out to us, and we can provide you with a table at an additional cost.
Electrical?
The venue is brightly lit, and we will be keeping all the lights on. If you feel extra lighting is necessary for your setup, you can indicate that on your application, and we can provide you with a spot with available electricity. The venue charges an additional $60 electrical drop per booth; this cost will be passed on to you and is payable at the time of your booth fees.
How will I hang my art?
We provide you with pegboard hooks suitable for hanging art; these must be returned at the end of your show. It is highly encouraged that your art is ready to hang for the convenience of your customers. This means for framed pieces, canvas’s etc, having D rings, eye hooks, with wire etc. Sawtooth hangers are acceptable. ***Please do not hang your art without hardware directly on the pegboard; this puts your artwork at risk of being damaged when hung by you or a customer.
What is the wrapping table?
The wrapping will be located close to the front, near the entrance. There will be complimentary bubble wrap to safely wrap your large pieces. This is a volunteer-supervised station; you must bring your customer and the work of art to the station and wrap it yourself. You know your art best, and therefore the best way to protect it. The volunteer is not responsible for checking receipts or for the safety of the artwork. The processing of the payment should be made before.
How will people buy my art?
You are responsible for the sales processing of your work. There are many systems available, such as Square, Moneris, etc. While you can also accept things like e-transfer, cash, and cheque. There is wifi available.
Own price tags
You are responsible for making your own price tags. It is recommended that these tags have the following information: Title of piece, size, medium, and price. It is recommended that these be typed and printed.
Displaying my name/ can I use my logo?
As many of our artists have logos already, we are not providing a nameplate for each booth. You are responsible for showing your name/logo. We look forward to seeing all the unique and beautiful designs you have. Some ideas of how to display your name are: a framed sign on your table, having your logo printed on your tablecloth, or a sign displayed on your wall.
Who is responsible for my booth?
We are using a service which provides and sets up/ takes down the pegboards & curtains. You are responsible for setting up your artwork within your booth and providing your table. During the show, it is your responsibility to have yourself or another person manning your booth. It is recommended that you have an assistant with you to help and provide relief for breaks, meals, etc.
What about art storage?
Many small works can be stored under a table or hidden under your display. You cannot store works or wrapping materials between the pegboards. We will provide a communal art storage space at the back of the venue. This space is not supervised.
Flooring
The flooring of the Red River Exhibition Place is concrete, if you wish to have your own flooring ex. foam tiles, carpet that is allowed IF it is properly secured. It is highly recommended that you also have your own insurance if using flooring, as it presents a trip/fall hazard.
Demonstrations
Basic demonstrations are allowed and can often help initiate conversations with customers. A floor covering or drop cloth must be used for demonstrations. No demonstrations that are hazardous, or a nuisance, which includes the use of strong smells, loud noises, such as drilling. At this time, paint pouring is not allowed.
What types of booths are available?
There are 4 types of spaces available:
- 16 ft Hanging Pegboard Space ($750 including GST): comprised of 4 free-standing pegboard panels, each 8 ft high x 4 ft long
- 16 ft Hanging Pegboard Space ($550): comprised of 2 free-standing pegboard panels 4 ft by 8 ft long (bursary option)
- 24 ft Hanging Pegboard Space ($1100 including GST)
- 16 ft Curtained Space ($750 including GST): These spots are for artists whose work does not hang, such as glass & sculpture.
What is provided?
We provide you with a pegboard wall to hang your art and the hooks to hang it with. Also included are 2 chairs, wifi, name tags, marketing material, parking, wrapping table, communal storage away from your booth, features on our website & social media. And best of all, the opportunity to showcase your art and network within the art community.
What does this setup look like?
Setup begins April 10 at 8 am – 3 pm. Central display will have already erected your booth space, so you just have to fill it. There will be a welcome package at your booth with hooks, information etc. The map of the layout will be provided in advance so you know where to set up. An organizer will be on hand to answer questions. You must complete the setup 1 hour before the show starts at 4 pm.
What will my spot look like? (scroll to bottom for diagram)
- You will have a 16 ft pegboard wall with an 8 ft long half-size curtain dividing/separating you from the next booth. You will have 4 pegboards. Each pegboard is 8 ft tall by 4ft long and starts 3” off the ground. The legs extend past the board ½” on each side, so putting them side by side, there would be a 1” gap between each board. You can hang your work across the gap between panels. If you want a table, you can bring your own 6ft or 8ft table wrapped in floor length black or white tablecloth. Place your table approximately 4 feet from your wall to ensure room for patrons to view your art from the front. Up to two tables allowed in a 16ft space. You can bring other items such as easels, provided they do not encroach or interfere with your neighbours space.
- You will have a 16 ft pegboard wall with an 8 ft long half-size curtain dividing/separating you from the next booth. You will have 2 pegboards. Each pegboard is 4 ft tall by 8 ft long. The legs extend past the board ½” on each side, so putting them side by side, there would be a 1” gap between each board. You can hang your work across the gap between panels. You can make the most of this space by hanging large pieces at the bottom of your board. If you want a table, you can bring your own 6 ft or 8 ft table wrapped in floor length black or white tablecloth. Place your table approximately 4 feet from your wall to ensure room for patrons to view your art from the front. Up to two tables allowed in a 16ft space. You can bring other items, such as easels, provided they do not encroach or interfere with your neighbour's space.
- You will have a 24 ft pegboard wall with an 8 ft long half-size curtain dividing/separating you from the next booth. The pegboard is approx. 8 ft tall, and you can fill it top to bottom or display a more minimal gallery style. If you want a table, you can bring your own 6 ft or 8 ft table wrapped in floor length black or white tablecloth. Up to three tables allowed in a 24ft space. You can bring other items such as easels, provided they do not encroach or interfere with your neighbour's space.
- You will have a 16 ft curtained space with an 8 ft long half-size curtain dividing/separating you from the next booth. These spots differ in a blank backdrop that allows you to set up tables or plinths in any configuration or design that suits you. You are allowed multiple tables, plinths, or other display pieces as long as they do not encroach on other booths. Your tables should be covered to the floor with black or white tablecloths.
Why is a table + cover not provided?
Many artists already have folding tables and covers from previous events or sales they have attended, some even have their own branded table cloths! In the interest of keeping booth costs as minimal as possible, it is in the artist's best interests to provide their own. The cost of our rental supplier is prohibitive on this item, and it would be more economical for our artists to invest in their own table if they do not already have one. If you have issues providing your own table, you can make a note in your application or reach out to us, and we can provide you with a table at an additional cost.
Electrical?
The venue is brightly lit, and we will be keeping all the lights on. If you feel extra lighting is necessary for your setup, you can indicate that on your application, and we can provide you with a spot with available electricity. The venue charges an additional $60 electrical drop per booth; this cost will be passed on to you and is payable at the time of your booth fees.
How will I hang my art?
We provide you with pegboard hooks suitable for hanging art; these must be returned at the end of your show. It is highly encouraged that your art is ready to hang for the convenience of your customers. This means for framed pieces, canvas’s etc, having D rings, eye hooks, with wire etc. Sawtooth hangers are acceptable. ***Please do not hang your art without hardware directly on the pegboard; this puts your artwork at risk of being damaged when hung by you or a customer.
What is the wrapping table?
The wrapping will be located close to the front, near the entrance. There will be complimentary bubble wrap to safely wrap your large pieces. This is a volunteer-supervised station; you must bring your customer and the work of art to the station and wrap it yourself. You know your art best, and therefore the best way to protect it. The volunteer is not responsible for checking receipts or for the safety of the artwork. The processing of the payment should be made before.
How will people buy my art?
You are responsible for the sales processing of your work. There are many systems available, such as Square, Moneris, etc. While you can also accept things like e-transfer, cash, and cheque. There is wifi available.
Own price tags
You are responsible for making your own price tags. It is recommended that these tags have the following information: Title of piece, size, medium, and price. It is recommended that these be typed and printed.
Displaying my name/ can I use my logo?
As many of our artists have logos already, we are not providing a nameplate for each booth. You are responsible for showing your name/logo. We look forward to seeing all the unique and beautiful designs you have. Some ideas of how to display your name are: a framed sign on your table, having your logo printed on your tablecloth, or a sign displayed on your wall.
Who is responsible for my booth?
We are using a service which provides and sets up/ takes down the pegboards & curtains. You are responsible for setting up your artwork within your booth and providing your table. During the show, it is your responsibility to have yourself or another person manning your booth. It is recommended that you have an assistant with you to help and provide relief for breaks, meals, etc.
What about art storage?
Many small works can be stored under a table or hidden under your display. You cannot store works or wrapping materials between the pegboards. We will provide a communal art storage space at the back of the venue. This space is not supervised.
Flooring
The flooring of the Red River Exhibition Place is concrete, if you wish to have your own flooring ex. foam tiles, carpet that is allowed IF it is properly secured. It is highly recommended that you also have your own insurance if using flooring, as it presents a trip/fall hazard.
Demonstrations
Basic demonstrations are allowed and can often help initiate conversations with customers. A floor covering or drop cloth must be used for demonstrations. No demonstrations that are hazardous, or a nuisance, which includes the use of strong smells, loud noises, such as drilling. At this time, paint pouring is not allowed.
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